Main Stage Planning Portal

Welcome to the Campus! We are delighted your organization will be accelerating climate action from the Main Stage at The Nest Climate Campus during Climate Week NYC.

This Main Stage Planning Portal has everything you need to plan a successful session and make the most of your experience at The Nest Climate Campus. Make this your first stop for all things Main Stage related (and don't forget to bookmark!).

Please be sure to review all items in detail, taking note of the important dates and key contacts. While this portal is critical in your planning process, please know that The Nest Climate Campus team and our production partners will support you every step of the way!

Key Milestones + Dates         |       Key Planning Resources         |        Key Contacts + Links

 

Key Milestones & Dates

Upon Contract

We'd like to let our community know you're joining the campus!

The sooner we receive this information, the sooner we can kick-start our co-marketing campaigns.

Partner Profile Form (due upon contract)

Your partner profile captures key information about your organization that is used for promotional and planning purposes. Here, you can also upload your high-res logo suite for web and on-site print promotions. This form can be found on the Partner Portal - Step 1. 

Aug 1 - Sept 1 or earlier

We'd like to let our community know what to expect from you at the campus - your key topics and speakers!

The earlier the submission, the more promotional hits. If information is not received by August 9th, deliverables may be delayed.

 

We'd also like to let our executive producers and press teams understand the details of your presentation!

Please review the following processes to familiarize yourself with how we prep presenters for their session.

Final Session Title + Description Form

Tell us what your Main Stage session is all about!  This form captures your session title and description;  we'll use this for online web listings and overall press and promotions. This form can be found on the Partner Portal - Step 1. 

Final Speaker Profile Forms + Headshots

Each speaker is required to submit a speaker profile form.  This captures the proper name, title, and bio for each Main Stage presenter. Here, you can upload a high-res headshot photo for each speaker. This form can be found on the Partner Portal - Step 1. 

Presentation Set Form

The Nest Climate Campus offers Main Stage partners the opportunity to customize their visual presentation. 

The Presentation Set Form, available here, helps you select how you would like your stage to look, including the different on-screen backgrounds available.

 

Schedule Production Prep-Call

Early August:

Please use this link to book a 30-minute prep call designed to connect and align all participating panelists with the Executive Producer, Steve Aberg, and Chief Development Officer, Amanda Kanaga. 

Topics will include:

Panel/Presentation/Content

  • Review time slot and length
  • Review format, speakers, slides, video
  • Review presentation set
  • # of speakers and flow
  • Slides
  • Video(s)

Audience Engagement

  • Q & A with Slido
  • Polling with Slido

Timeline & On-Site Schedule

  • Review timeline
  • Content submission protocol (uploads)
  • Review on-site arrangement and schedule
  • Arrivals
  • Green room
  • Backstage

Speaker Questions

 

Important: Before the production prep-call, we recommend all panel leads schedule a call amongst panelists to align on topic, questions, etc. before joining the prep-call with the event's Executive Producer. 

Schedule On-Site Walk-Through

Early August:

Please book an On-Site Walk-Through for the day before the event using this link, should you choose to partake in it.

Monday, September 23:

This 15-minute walk-through is designed to get speakers acclimated with the main stage environment and procedures prior to their live session. The Executive Producer, Steve Aberg, and Chief Development Officer, Amanda Kanaga, will be leading the walk-throughs.

Please note, this is not a rehearsal; content and tech checks must be requested in advance and accommodated on a case-to-case basis.

Sept 1 - Event

We'd like to get together with our executive producers to finalize all of the tiny details! This includes a full media and speaker review,  on-site processes, and post-event video deliverable timelines.  

Pre-Production Call

2-3 Weeks Before Event:

Please be sure meeting has been booked through our scheduling link. Meeting invites will be sent to all requested parties.

 

 

This 30-minute prep call is designed to connect and align all participating panelists with the Executive Producer, Steve Aberg, and Chief Development Officer, Amanda Kanaga.

Topics will include:

Panel/Presentation/Content

  • Review time slot and length
  • Review format, speakers, slides, video
  • Review presentation set
  • # of speakers and flow
  • Slides
  • Video(s)

Audience Engagement

  • Q & A with Slido
  • Polling with Slido

Timeline & On-Site Schedule

  • Review timeline
  • Content submission protocol (uploads)
  • Review on-site arrangement and schedule
  • Arrivals
  • Green room
  • Backstage

Speaker Questions

 

Important: Before the production prep-call, we recommend all panel leads schedule a call amongst panelists to align on topic, questions, etc. before joining the prep-call with the event's Executive Producer. 

On-Site Walk-Through Meeting

Monday, September 23:

Please be sure meeting has been booked through our scheduling link. Meeting invites will be sent to all requested parties.

 

 

This 15-minute walk-through is designed to get speakers acclimated with the main stage environment and procedures prior to their live session. The Executive Producer, Steve Aberg, and Chief Development Officer, Amanda Kanaga, will be leading the walk-throughs.

Please note, this is not a rehearsal; content and tech checks must be requested in advance and accommodated on a case-to-case basis.

Day Off On-Site Arrivals

We ask that all speakers arrive in the Green Room for their panel at least 1 hour ahead of start time. This allows everyone to get situated, mic'd up, and feeling their best!

Please see the Key Planning Recources for more details, including the Speaker Playbook for deep dive details regarding arrivals and day-off processes. 

Post-Event Video Editing + Release
Your Main Stage session recording will be available 2 weeks after the event. You may submit a single round of edits before receiving the final video file deliverable.

Key Planning Resources

Speaker Playbook
  • Speakers should be pre-registered for a Nest Climate Campus Complimentary 3 Day Pass, because this will expedite picking up their pass on site. Their badge will have "Speaker" on it when they arrive for it on site.
  • Arrive one hour before the start of your scheduled Main Stage session using the 38th Street/11th Avenue Entrance of Javits North
  • Speaker badges can be retrieved at the Speaker/Media Express Line 
  • Meet other panelists in the Green Room, on the 3rd Floor, located to the right of the Main Stage
  • Main Stage location will be well-marked with Campus wayfinding signage
  • Because the Main Stage is professionally videotaped, we recommend solid or small pattern clothing
Campus Registration

All speakers, guest of speakers, and organizational staff should register for The Nest Climate Campus HERE.

To expedite badge pick-up on-site, speakers can pick-up their badges at the "Speaker and Guest" desk. 

Hotel & Travel

TNCC24_SOCIAL_HORIZONTAL_INK48 (2)

Looking for somewhere to stay during Climate Week NYC near The Nest Climate Campus? We'll be at Ink 48, named No. 6 Best NYC Hotel in Condé Nast Traveler’s 2023 Readers' Choice Awards. 

Ink48 is in a great location for Climate Week NYC and The Nest Climate Campus - in fact, it's a 15 minute walk to the Campus. You'll have access to bikes to travel around NYC without increasing your carbon footprint! 

Key Contacts + Partners

The Nest Climate Campus - Client Success

Amanda Kanaga

Chief Development Officer, The Nest Climate Campus

amanda@thenestclimatecampus.com

 

The Nest Climate Campus - Marketing

Riker Jones

Marketing Manager, The Nest Climate Campus

riker@thenestclimatecampus.com

 

Metro Multi Media - Executive Producer

Steve Alberg 

Executive Producer, The Nest Climate Campus

Day2_TheNestSummit-41 (1)

Thank You for Your Commitment, Leadership, & Voice

We look forward to welcoming you to the Nest Climate Campus in person this September 24 - 26th during Climate Week NYC!

Queries

Contacts

The Nest Climate Campus

6 Thorndal Circle, Suite 6E

Darien, CT 06820

hello@thenestclimatecampus.com

The Nest Climate Campus is produced by NXT Events Media Group.
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*Complimentary registration is for all who are actively engaged in the strategy or execution of their organization’s or community’s efforts to accelerate climate solutions.

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